How can I apply for an INTRAC course?
The first step is to fill in the online application form. Please give as much information as possible when filling out the form, as this is used to assess your suitability for the chosen course. This information is also very important for the course facilitators as they will then be able to understand your specific needs.
Please make sure you apply well in advance of the deadline listed in the course page, particularly if you need a visa to travel to the UK. Kindly also note that applications are assessed on a rolling basis, and that we may close the enrolment before the deadline once a course is fully booked.
Your application will be assessed by the training team and in certain cases (e.g. advanced-level courses) it will also require approval from the course trainer. Provided that we feel that the chosen course will fulfill your needs, we will offer you a place on the course.
We will send you a booking email with all the relevant payment information and terms and conditions. This means that a place on the course has been provisionally reserved for you whilst we await payment. We request that payment is made as soon as possible after receiving the invoice. Once payment has been received, your place on the course will be confirmed.
Does INTRAC provide discounts, scholarships or bursaries?
If you attended an INTRAC course within the past 2 years you are eligible for a 10% discount on your next booking. Don’t forget to mention it on your application form.
If there are a number of people from your organisation wanting to book a place on the same or different courses, please get in touch with us to discuss organisational discounts.
INTRAC has a bursary scheme for small civil society organisations wishing to send participants on our face to face training courses. This scheme represents a 50% saving on the normal cost of our courses. We offer a limited number of bursary places for all of our face to face training courses, so please apply early.
To be eligible, your organisation must meet several criteria:
- It must be a non-profit, non-governmental, organisation working on human, animal, or environmental welfare. Social enterprises may be accepted if working in a relevant development area.
- Its annual income must be less than £1 million GBP gross in the last financial year.
- We require official documentation of your organisation’s non-profit status, mission and vision and proof of your organisation’s income (i.e. an annual report) before you are offered a place on the course.
- Payment for the course must be made within the standard time frame, otherwise your place will be released.
- Your organisation must be funding your attendance (i.e the bursary is offered to the organisation not to individuals themselves).
If you are interested in applying for a bursary place, please indicate this on the application form and upload the required supporting documentation when prompted during the application process.
What is included in the training fees?
For details of training fees, please check the pages of individual courses. Please note that the training fees do not include travel arrangements and INTRAC cannot provide assistance with specific individual travel arrangements. We are also unable to arrange your accommodation if you want to stay longer, but we will happily share the hotel details with you so you can organise it yourself.
What is INTRAC’s cancellation policy?
If you wish to cancel your place on a course, we will refund the fee according to the number of weeks before the course that you notify us of this. To cancel your place on the course we require written notification.
- More than 4 weeks: 100% refund
- Between 2 to 4 weeks: 50% refund
- Less than 2 weeks or not attending the course: No refund
INTRAC reserves the right to cancel or postpone a course up to 2 weeks before the course in the unlikely event that it is undersubscribed. In these cases, participants will be offered alternative dates, a credit note or a full refund. Please do take this into account if you are booking flights.
In the unlikely event a course has to be cancelled within 2 weeks of the course start date by reason of force majeure, (war, civil unrest, fire, flood, action by any government, trainer illness, or any event beyond the reasonable control of INTRAC) then INTRAC shall promptly notify participants and seek alternative solutions. In the event of the course being terminated by reason of force majeure, INTRAC is unable to reimburse any participant expenses relating to a cancellation. Such expenses may include, but not be limited to: visa costs, accommodation costs, transport cancellation fees.
What support do INTRAC offer for visa applications?
It is advisable for you to plan well in advance if you require a visa for the UK, to avoid unnecessary delays and costs. INTRAC is happy to provide a letter in support of a visa application. However, this is only possible on receipt of full payment of the training course fees and a scanned copy of the participant’s passport photo page and any other relevant pages (e.g. passport extension pages). This letter will be emailed to the participant. We strongly advise you to check your specific country requirements at your local British Embassy, High Commission or Consulate. Please note INTRAC is not in a position to provide country specific advice.
What happens if a visa application is unsuccessful?
We understand that there are often difficulties in obtaining a UK visa which are outside a participant’s control. If a participant is forced to cancel his or her place on the course due to problems obtaining a visa, INTRAC will refund the fee according to the number of weeks before the course.
- More than 2 weeks before the course start date: 100% refund
- Less than 2 weeks the course start date: 85% refund
- No show at the course: No refund
What time does the course start?
Courses usually start at 9am and finish at 5pm. On the first day of the course there will be a registration period which is around 10.30am. On the last day, our courses finish at 3.30-4pm.
Where are the courses held in the UK?
Most courses take place in Oxford, which is only an hour away from London by train. There are direct coaches from Heathrow and Gatwick airports to Oxford. Coach timetables are available here. Courses are not held at INTRAC offices. When you book your place on a course you will be informed of the course venue as well as how to get there.
Do I need travel and health insurance?
Yes, for those travelling internationally, please ensure that you have comprehensive travel and health insurance. Should you need treatment whilst you are in the UK, the National Health Service have advice for overseas visitors. INTRAC is not responsible for any health or travel or insurance costs.
Is there any preparation that I need to do before the course?
For some courses there is some specific pre-reading to do before the course starts that will be shared with you once your application has been processed and we have received a payment.
What support is available after the training?
Individuals can receive one-to-one support from the trainer after the course, INTRAC can also provide further tailor made training or consultancy support if you or your organisation need further assistance. Please contact us with any questions.
Who is eligible for the training courses? Do you have an equal treatment policy?
Most of our participants come from international NGOs, local NGOs, umbrella organisations and CSOs, or are academics, donors or consultants. We welcome anyone who is interested in working in the development and relief sectors. We cater for an international audience, drawing from the multi-cultural experiences of the group. The advanced courses require individuals to have a certain level of understanding and experience in the area. You do not have to attend an introductory course in order to apply for the advanced course.
We select participants without regard for gender, marital status, race, ethnic origin, colour, religion, sexual orientation, disability, social background, or any other irrelevant distinction.
Is the course or INTRAC accredited? Will I get a certificate?
INTRAC is accredited as a non-collegiate provider by the British Accreditation Council for Independent Further and Higher Education. This means that INTRAC is an accredited training provider, however, the courses themselves are not accredited. You will receive a certificate of attendance at the end of the course (providing you attend the whole course).
Does INTRAC provide training in languages other than English?
Yes, some tailor made training courses can be in a variety of languages including French, Spanish, Arabic or Russian.
Does INTRAC have a disability policy?
Yes – please get in touch with us if you would like further information.
What does INTRAC do with my personal data?